The Easiest and Fastest Way to Schedule Video Meetings
As more companies turn to remote working in response to COVID-19, connecting through video conferencing is more essential than ever. Right now, we’ll all need to rely on virtual meetings to drive sales, move business forward, and keep our teams connected.
Even though video meetings are the next best thing to in-person meetings, they do have their own set of drawbacks. Along with the work of coordinating meetings, you now have extra tasks like sharing conferencing links, relaying meeting instructions, and supporting attendees who are new to video conferencing.
You can bypass all that manual work with CalendarHero (formerly Zoom.ai) — the easiest and fastest way to schedule video meetings. Keep reading to learn about the benefits of scheduling video meetings automatically with CalendarHero.
Schedule any video meeting faster
Whether you use Cisco Webex, Microsoft Teams, or Zoom.us for video conferencing, you can easily schedule any video meeting through CalendarHero. We’re video-platform agnostic, so you have the option of connecting any of the following platforms to your CalendarHero account:
Cisco Webex
Microsoft Teams Video
Zoom.us
Google Hangouts
Skype
GoToMeeting
Highfive
Join.me
Avaya Spaces
Here’s what the video integrations page looks like in CalendarHero:
With this kind of flexibility, you’re free to use different video platforms depending on your preference or the nature of the meeting. For instance, if you’re an account manager with a number of different clients, you could add a client’s preferred video conferencing platform to the meetings you have with them. You can also easily swap out video for a phone number for the meetings that don’t require video.
So, what happens after you connect your video conferencing platform to CalendarHero?
You’ll be be able to automatically:
generate a unique video conferencing link for each meeting
find the best time to meet for your video meetings
add video conferencing to your CalendarHero meeting types (more on that below)
Here’s an example of the meeting acceptance page with video conferencing:
CalendarHero takes meeting scheduling off your plate faster, so you can accomplish more and collaborate faster.
Quickly find a time for everyone to meet
With CalendarHero video integrations, you’ll be able to add video conferencing to meetings automatically, but what about finding a time to meet?
That’s kind of our thing (it’s totally our thing).
Whether you’re setting up a 1:1 call or bringing a large group together, CalendarHero intelligently finds the best time to meet, so you and your invitees can move along with your days faster.
Here’s how you can schedule a meeting with CalendarHero:
Send a meeting request with your Meeting Assistant
Share a private invite link
Share a personal scheduling link
Schedule a meeting directly in your inbox or chat app
Any of these scheduling methods makes it easy to set up video meetings. Your invitees will be able to easily pick a time to meet from your real-time availability. Once a time is chosen, CalendarHero adds the meeting to your calendar right away.
Add video and custom settings to your Meeting Types
CalendarHero meeting types allow you to easily pre-set details (ex. availability) and enable video conferencing for your common meetings. You’ll be able to reuse your meeting types for faster scheduling.
For instance, if you’re a customer success manager, then “Customer Training” might be one of your meeting types. You could create a meeting type for customer calls and include details like video conferencing, availability window, and how long you want the meeting to last.
Since most of your current meetings will require video, we recommend enabling video in all of your meeting types.
Learn more about how to customize and manage your Meeting Types
How will automation benefit your team’s video meetings?
By automating your video meetings, you and your team will be able to take the work out of connecting remotely. Instead of losing time in meeting coordination, you’ll win back time for the work that really matters.
Ready to get started? Take CalendarHero for a spin — we’ve made all pro meeting scheduling features free for 14 days. Create an account to schedule video meetings faster right away.