CalendarHero and Greenhouse.io is the Ultimate Hiring Duo

If you love using Greenhouse as your ATS and have ambitions of hiring amazing candidates before the competition does, then we have exciting news. CalendarHero (formerly Zoom.ai) now integrates with Greenhouse to help recruiters and hiring managers automate interview scheduling.

As any recruiter knows, interview scheduling is one of the most time-consuming parts of hiring that really doesn’t have anything to do with hiring. Scheduling meetings can be a point of frustration. And the feeling’s mutual for recruiters and candidates alike.

One survey found that a lengthy job application process was the top complaint of candidates surveyed and 46% of candidates believed their time was disrespected during the interview process. Yikes.

The takeaway: if you can master interview scheduling, then your company is already ahead of the game.

A one on one interview scheduled using the Zoom.ai Greenhouse integration

That’s why we’re thrilled to bring you the CalendarHero and Greenhouse integration. Together, we’re making interview scheduling a non-issue while bringing increased speed and efficiency to your hiring funnel.

With this ATS integration, you can automate meeting scheduling with candidates synched from Greenhouse, automatically log meeting details and track key candidate activities directly in the Greenhouse activity feed.

As a CalendarHero user, you’ll also be able to schedule meetings on-behalf of team members (e.g. schedule an interview for a hiring manager) and pool collective availability automatically (e.g. show a candidate interview times only when all members of the hiring team are mutually available). Learn more.

To show you just how powerful this integration is for a busy recruiter, we decided to interview our very own Head of People & Operations, Komal Salvi. She has grown our team quickly and is passionate about helping you hire better.

Keep reading to learn how the integration works, hiring best practices, and how meeting automation has changed the way Komal hires.

Hey Komal! As someone who has spent 8+ years in HR. What excites you most about this integration?

I love the fact that CalendarHero gives recruiters the ability to own the entire recruiting and candidate experience.

Not only does CalendarHero help you automate your recruitment and hiring meetings, so that you can hire faster, but it also synchronizes candidate information and pushes meeting events back into Greenhouse. This makes it so easy to stay on top of your recruiting funnel!

On the candidate side of things, CalendarHero allows candidates to pick a time that they’re comfortable with from the recruiter’s availability. It’s a seamless scheduling process both for the candidate and the recruiter.

“Recruiting teams are facing a lot of pressure to fill roles within short periods. Any technology that can support them in hiring faster is a no-brainer in my eyes.”

Let’s break it down. How does CalendarHero help recruiters that are using Greenhouse?

When a recruiter connects CalendarHero to Greenhouse, they’ll be able to automate meeting scheduling for candidates who are synced in Greenhouse.

Meeting preparation will become really simple by having Greenhouse candidate information like their Greenhouse profile, resumes and cover letters linked directly in their CalendarHero meeting briefings.

And a big one is being able to create an audit trail of your scheduling process. With this integration, CalendarHero automatically logs key candidate meeting activities to the Greenhouse activity feed.

How long would it take for a team already using Greenhouse to add CalendarHero?

Only a couple of minutes! The user or users would just need to create a CalendarHero account and add Greenhouse as an integration in CalendarHero. It’s super straightforward, which is great for anyone who isn’t as comfortable with new tech.

What are some of the biggest scheduling issues you’ve experienced and how can this integration help?

The biggest scheduling issues I’ve had come down to the back-and-forth coordination with candidates and scheduling internal stakeholders for interviews. As a recruiter, I want to be focused on building relationships with candidates, which is so important for showcasing your company culture. However, the old way of scheduling meetings kept me from doing that.

This integration empowers me to focus on building relationships with candidates and increases my hiring velocity by taking care of the entire scheduling aspect. Instead of emailing candidates interview times, CalendarHero sends the meeting request. Instead of frantically looking through my email history or ATS for a candidate’s resume, my CalendarHero meeting briefings automatically include a link to it.

The integration frees me up to focus more on the most important parts of my job like sourcing and vetting great candidates.

“The integration empowers me to focus on building relationships with candidates.”

What was your hiring process like before you started using CalendarHero?

It was extremely manual. I would book meetings myself through my email calendar and rely heavily on emailing candidates repeatedly to find mutual availability. The toughest part was scheduling internal team members for candidate interviews. I would pick a date and time that worked best for the candidate and then manually invite internal team members to the interview. The problem with that was I risked losing internal interviewers who couldn’t make the chosen time. I was then forced to schedule additional interviews with the same candidate, so that they could meet with everyone.

That is just a scheduling nightmare when you’re trying to hire quickly.

CalendarHero’s group algorithm completely eliminates the stress of scheduling group meetings. I just send a meeting request out to all the attendees and CalendarHero picks a time based on mutual availability without me having to do any manual coordination.

What would you say to a recruitment team that hasn’t tried meeting automation yet?

I would tell them to give it a go! CalendarHero and Greenhouse are easy to use and it brings tons of value to your relationships with stakeholders as well as your candidate experience. Recruiting teams are facing a lot of pressure to fill roles within short periods. Any technology that can support them in hiring faster is a no-brainer in my eyes.