Team Meetings: Instant Coworker Scheduling with Google Calendar
Discover how Google Calendar users can now schedule coworker meetings instantly with CalendarHero’s latest update. Plus, the team scheduling features that boost scheduling success in your business.
CalendarHero is the ultimate meeting scheduler for teams. Let us count the ways:
For starters, users on the same CalendarHero Team Plan can sync calendars and book meetings with each other instantly.
Teams can also make the most of CalendarHero’s lead-routing functionality like Round Robin to distribute meetings or appointments to available team members automatically.
Integrate your organization’s tech stack to ensure everyone’s on the same page and add intelligent scheduling automation to your team’s CRM, video conferencing platform, and more.
With CalendarHero, group meeting coordination is a breeze and time-consuming tasks like having to send a meeting poll or manually compare calendars become a thing of the past.
When 78% of people say that they feel their scheduling is always or sometimes out of control (Clockwise, 2020) — powering your team with automated scheduling not only increases booking rates but promotes work-life balance and employee retention in your organization as well.
We’ve recently added another product enhancement to simplify team scheduling. Today, CalendarHero Team Plan users who use Google Calendar can now schedule meetings with coworkers instantly, even with coworkers who don’t use CalendarHero.
We want to make it as straightforward as possible for you to meet, collaborate, and move business forward with your team, wherever they are.
How to use Instant Co-worker Scheduling
Team plan users whose organizations use Google Calendar can now use Instant Co-worker Scheduling to quickly see when co-workers in their organization are available to meet.
Instead of waiting for your co-workers to respond to a meeting request or having to manually compare calendars, this new setting syncs the real-time calendar availability of any applicable coworkers. By doing this, CalendarHero can automatically show you the best time to meet with your co-workers. As a result, you can easily select a joint meeting time to book the meeting in everyone’s Google calendars instantly.
Instant co-worker scheduling takes the hassle out of internal meeting coordination and ensures you can meet with your co-workers faster.
The Best Team Scheduling Features
In addition to instant coworker scheduling, CalendarHero has many valuable features that help organizations scale their scheduling workflows and drive revenue through increased booking success.
1. Create and Share Meeting Types
Meeting types are templates for meetings you schedule frequently and often with the same criteria. CalendarHero users can customize their preferred settings like availability window, invitee instructions, location, and video conferencing for different meeting types like sales calls, discovery sessions, and training demos. To improve collaboration and create a standardized scheduling process, Team plan members and admins can share meeting types in bulk with other members of the same plan.
Learn more about meeting types
2. Route Meetings and Share Availability
Route prospects and customers to the right team members seamlessly Teams can collaborate more efficiently and provide customers with an excellent scheduling experience with CalendarHero’s Shared Availability settings.
Round Robin — Distribute meetings between specific team members based on their real-time availability. Great for sales and customer success teams.
On Behalf — Easily substitute another team member’s availability to book a meeting on their behalf. Great for client hand-off meetings and interviews.
Collective — Enable an invitee to meet with multiple members of your team at once. Great for group meetings such as discovery calls with new clients.
See more shared availability options
3. Automate Admin Work
CalendarHero integrates with your team's go-to business tools to automate meeting-related tasks, optimize client communication, keep CRMs up to date, and reduce your team's time on administrative tasks. CalendarHero integrates with HubSpot, Slack, Zoom, ActiveCampaign, Greenhouse, and more.
4. Track Team Meeting Activity
As the admin of your team’s CalendarHero plan, you can view scheduling progress and metrics across your organization to gain a team-level understanding of what types of meetings are happening. Integrate Google Analytics to track meeting metrics related to sales campaigns and marketing activities.
Learn more about team reporting
Team scheduling gets better with CalendarHero, giving you more control, flexibility, and clarity than ever before to manage team-wide scheduling and meeting tasks — all from a single dashboard. Get in touch with our sales team to learn more about CalendarHero for teams.