Remote Hiring Happens Faster with CalendarHero
Explore scheduling features designed to support your hiring process within a rapidly changing global climate.
Hiring remotely is not anything new, but hiring remotely during a global health crisis certainly is. While companies everywhere work to swiftly adapt their processes to ensure the safety of their employees and customers, your approach to hiring will need a rethink as well.
Beyond keeping up with your interview schedule, it’s also essential to nurture relationships and showcase your company culture with prospective candidates, even during times of uncertainty.
Keep reading to learn how to quickly coordinate virtual interviews with CalendarHero, facilitate relationships with candidates, and move your hiring goals forward while working remotely.
We’ll cover:
How to automate interview scheduling and simplify team coordination with CalendarHero
How to integrate CalendarHero into your remote workflow and existing tech stack
How to maintain (or improve!) your remote candidate experience
Start hiring remotely ASAP
As every recruiter knows, the longer an open role remains vacant, the more it costs your organization. To avoid any financial or workload strains, immediately transfer in-person interviews to video conferencing, and implement scheduling software. With CalendarHero, you’ll be able to book video meetings automatically and simplify interview scheduling between candidates and hiring teams.
Book meetings on behalf of external contacts
Ideal for recruitment agencies, External On-Behalf enables you to share an external contact’s availability when requesting a meeting. For example, as a recruiter, you’ll be able to speed up the scheduling process by sharing an external hiring manager’s availability with a candidate automatically. Once a candidate selects a time, the meeting ownership is transferred to the external hiring manager right away. Good news: This feature is part of our Professional Plan. Try it out now!
Book meetings on behalf of internal team members
Similar to External On-behalf, the On-Behalf feature enables you to book meetings with someone else’s availability, however, this feature is designed for internal team members. With this feature, you’ll be able to instantly share a team member’s availability (ex. hiring manager, team director) with candidates to quickly schedule an interview. Once a candidate selects a time, the meeting ownership will be transferred to the intended team member. Learn more about the On-behalf feature
Connect candidates to any available team member
During busy hiring periods, it’s common to distribute screening calls and early candidate interviews across a team of recruiters. To eliminate the need for any complicated team coordination, enable the Round Robin feature. Use Round Robin to make it possible for a candidate to book a quick screening call with any available recruiter. CalendarHero will automatically find the recruiter who has availability and pair them with the candidate. The meeting will be added to both of their calendars automatically with no extra manual work needed. Learn more about Round Robin
Pool your internal team’s availability instantly
As candidates move through the recruitment funnel, you’ll need to organize group interviews between candidates and team members to assess factors like culture fit. Coordinating interviews at this stage can be complicated, especially when working remotely. To simplify complex group interviews, use Collective Availability. With this feature, you’ll be able to pre-select team members for a candidate’s interview and share their pooled real-time availability with the candidate. You’ll be able to lock in group interviews more effectively and move promising candidates forward faster. Learn more about Collective Availability
Connect CalendarHero to your remote tech stack
With more than 60 app integrations, CalendarHero is built to not only to help you schedule meetings and interviews faster, but to improve your entire meeting workflow. CalendarHero integrates with the most popular tools used by recruiters and HR teams as well as the essential software needed when working remotely.
Connect CalendarHero to your ATS
Integrate your applicant tracking software (ATS) to CalendarHero, so that you can schedule interviews with candidates synced from your ATS automatically, create an audit trail of your meeting activity, and access candidate details (resumes, cover letters) from your CalendarHero meeting briefings.
Add Greenhouse
Add Zoho Recruit
Add Breezy
Add Workable
Connect CalendarHero to your video software
Now that you’re hiring remotely, you’ll also need to utilize video conferencing software. By integrating your video software with CalendarHero, you’ll be able to include video conferencing in any meeting automatically. Our video integrations save you from the work of attaching conferencing links and how-to instructions to your meeting invitations manually. With a variety of video providers to choose from, you’ll also be able to add more than one, so you can toggle between different video software providers, as needed.
Add Zoom.us
Add Hangouts Meet
Add Webex Meetings
Add Highfive
Add GoToMeeting
Connect CalendarHero to your team’s chat platform
When working remotely, you won’t have the same in-person opportunities to strike up an impromptu conversation with a coworker or grab coffee as a team. To keep communication flowing and your recruitment team connected, you’ll need to utilize chat and messaging software. Chat platforms not only simplify internal communication, but with CalendarHero you can also conveniently book meetings, view your schedule, and access candidate details directly in chat.
Add Microsoft Teams
Add Slack
Add Zoom Chat
As mentioned earlier, CalendarHero has more than 60 integrations to help you automate tasks like finding documents, updating your CRM, and much more. View 60 + Integrations
Provide an exceptional candidate experience remotely
Companies that standout in the talent community are the ones that successfully showcase their culture, provide an efficient hiring and interview process, and communicate clearly with candidates. It’s important that you don’t forget about candidate experience when your hiring process goes entirely online. Since you won’t have the advantage of impressing candidates in person, you’ll need to perfect key digital touch points in your candidate experience.
Create a candidate-friendly remote interview process
Scheduling automation can help you coordinate interviews in seconds and move promising candidates through the funnel faster. Share a personal scheduling link to give candidates a convenient one-click booking option or initiate a meeting request directly in CalendarHero. Once your candidate receives your invitation, they’ll be able to quickly select an interview time from your availability. Once booked, the meeting will be added to their calendar automatically. They’ll also receive automated reminders with the meeting time and details ahead of the interview. That way, you’ll be able to keep your candidate in the loop and avoid no-shows without any additional manual work. Learn more about the CalendarHero invitee experience
Personalize your communication and keep it clear
Every effective hiring strategy relies heavily on timely, clear, and personalized communication. Without it, you might risk losing candidates to confusing messaging, too infrequent touch points, or generic language. With CalendarHero, you can automate the scheduling process, while still personalizing the experience for your candidate.
Personalize your Meeting Assistant and automated meeting requests to reflect your company and the role or candidate you’re hoping to connect with. In your meeting instructions, you can include more context for the interview and add attachments (ex. a company video or job description), so that candidates know exactly what to expect.
Utilize the People Insights feature to pull candidate details such as social media links, professional bios, and information from your ATS in seconds. This feature ensures you’re fully prepared before every interview and gives you more information to help you build meaningful interactions.
During challenging times like COVID-19, it’s also imperative that you communicate any changes in your hiring process, policies, and start dates for new hires. Prospective candidates will appreciate your openness and gain insights into your company culture and values.
Elevating your hiring process to engage and hire candidates remotely will not only help you and your recruitment team in this particular moment, but set your team up for long-term success. Using CalendarHero as part of your remote tech stack means your team will have everything they need to work together quickly and efficiently, whether you are near or far from one another.