Why Scheduling Software Matters as your Company Grows
As your company grows, meeting scheduling software becomes an essential tool for your company's tech stack. In this post, we explain why.
As your company grows, meetings become more frequent, and as a result, schedules become harder to manage. It won't be long before keeping track of meetings, appointments, and other activities in your calendar become a near-impossible challenge. That's why it's critical to invest in the right scheduling tool as soon as possible.
In a Udemy 2018 report, 60% of employees said that poorly scheduled and unorganized meetings distract them from working efficiently and productively. Employees who can't do their jobs successfully can cost your company financially over time. That's why meetings and how we schedule them should not be taken for granted, especially when you're scaling your business.
Keep reading to learn about the significant impact meeting scheduling software can have on your growing company.
1. Never miss out on opportunities
A thriving business usually entails more people to talk to, more meetings to attend, and more filled spots in your calendar. The more your company expands, the harder it can be to keep everything on track. Without the proper tools, you might end up booking different meetings on the same day and hour or forget about them entirely. An overwhelmed schedule could result in missed opportunities for your business.
Having a meeting scheduling platform takes the concerns of keeping your schedule organized off your plate. Meeting scheduling software helps you schedule meetings automatically without the back and forth. You'll be able to book meetings faster, promote your real-time availability, and customize your availability to ensure meetings only happen when you want them to.
2. Improve time management
According to LinkedIn's 2019 Workplace Learning Report, time management is one of the top concerns among businesses. This skill ensures that you have full control of the time spent on specific tasks and activities. As a result, you can optimize your business' productivity and efficiency in the long run.
One of the benefits of scheduling software is that it can organize your daily calendar. It helps you book meetings on autopilot, making it easier for you to accomplish more valuable tasks in a single day. Most importantly, it allows you to exercise more control over what you should be doing in a day, over the week, or even in a month. This way, you can seamlessly balance your workday and avoid potential bottlenecks.
Meeting scheduling software removes the pressure of monitoring your scheduling manually while also streamlining your schedule. That way, an influx in meetings doesn't affect your ability to get your work done.
3. Easily plan for your meetings
A successful meeting often involves proper planning and preparation. That includes listing topics that need to be tackled, prioritizing tasks, and establishing a concrete agenda beforehand. Without these key items, you might find yourself stumbling through the meeting or getting off-topic.
Smart meeting scheduling software not only helps you book meetings automatically but also simplifies how you prepare for them. With CalendarHero, you can experience features like automated reminders, daily briefings, invitee questions, and people insights to help you keep track of your upcoming meetings and learn about your attendees before you meet.
Explore meeting scheduling features →
Meeting scheduling software means you can spend less time preparing for meetings and more time building relationships. Moreover, it makes sure that you tackle everything that needs to be discussed and boost progress when engaging a prospect, hiring your next candidate, or onboarding a customer.
4. Promote efficient collaboration
Meeting scheduling software can boost your team's ability to collaborate, especially when working remotely or in a hybrid workplace.
For instance, CalendarHero integrates with 10+ video conferencing platforms, which automates the process of setting up video conferencing meetings, so you and your attendees won't be scrambling to find video conferencing links for remote calls.
As your company grows, so does the complexity of your meetings. Arranging meetings like customer support calls or having to balance sales demos equally among your reps are tasks that can be automated through the right appointment scheduling software.
With CalendarHero's shared availability features, you can automatically book meetings on behalf of other team members, distribute meetings to available team members, and share your team's unified availability with a client. When your team is able to collaborate without friction, they're able to make progress faster and reach their business goals.
5. Tie together your other work tools
Integrations enhance your software's capabilities. It gives you access to more functionality beyond what your current solution offers and helps to simplify the way you work (and how many tabs or apps you have to open to get work done).
The same is true with scheduling software.
You can integrate your meeting scheduling software with your other solutions for a more streamlined business system. Integrations can help you connect to your customer relationship management (CRM) software, project management apps, and productivity suites. Some of the most important integrations to have are Slack, HubSpot, Google Drive, Microsoft Teams, Greenhouse, and Salesflare, among others.
Adding integrations to your meeting scheduling software can help you put an end to task switching. By syncing your scheduling tools with the rest of your software, you can seamlessly find documents before meetings, check your schedule without leaving your chat app, and auto-populate conferencing links in your booked meetings.
By enhancing your meeting workflow with integrations, you'll be able to work smarter and faster.
More meetings, less scheduling
Handling your schedule can be tough, especially for a growing company, but meetings remain an essential part of growing revenue and building relationships. That's why it's imperative to use the right solutions that can alleviate the time-consuming aspects of meetings so that you can focus on the high-value tasks in your day. This way, you can use each meeting as a stepping stone to your business growth.
Get Started with CalendarHero
Ready to experience automated meeting scheduling? CalendarHero helps you schedule every meeting faster. CalendarHero intelligently schedules your meetings, finds the best time to meet, and makes collaboration seamless. Ready for the future of meetings? Create your free account to experience faster scheduling today.
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