Searching for an x.ai alternative? Look no further than CalendarHero! From powerful scheduling options to an AI-powered meeting assistant, CalendarHero offers a comprehensive scheduling platform for those in search of an x.ai alternative.

Time spent in meetings can sometimes drain our productivity, but the real problem is the time it takes to request, organize, and schedule meetings with our clients and colleagues. Ready to skip back-and-forth emails for good? If you’re searching for the best meeting and appointment scheduling software, then it’s likely you’ve come across x.ai and are comparing it to CalendarHero.

While both scheduling platforms offer users powerful scheduling technology, x.ai has announced that they will sunset their stand-alone scheduling tool. To guide former x.ai users looking for a suitable alternative, here’s a brief review of CalendarHero and the scheduling features that have similarities to x.ai’s functionality.

CalendarHero stands out from other meeting schedulers thanks to advanced group scheduling (including instant internal scheduling, round robin, and collective availability), a simplified invitee experience (no more back-and-forth coordination!), and tons of flexible, intelligent features built for your specific workflow.

Plus, CalendarHero enables former x.ai users to import their meeting templates for a seamless transition to CalendarHero’s meeting types. Get Started.

We hope this post supports your research as you decide on the best x.ai alternative and online meeting scheduling tool for your business.

Looking for a detailed feature breakdown? See our in-depth x.ai comparison

Add and Customize Meeting Types (Templates)

One of the first things you’ll do as a new CalendarHero user is add your meeting types. CalendarHero’s meeting types work similarly to x.ai’s meeting templates. Meeting types allow you to set custom settings for a specific type of meeting, such as what days and times you’d like to meet, where you want the meeting to take place, the maximum number of meetings you’d like per day, and more.

Create meeting types for the meetings you schedule frequently and often with the same criteria to speed up scheduling across your business. Examples of meeting types include sales calls, discovery sessions, introductory consultations, candidate interviews, and more.

In any meeting type, you can edit details like:

Availability Window: When you’re available for those types of meetings
Date Range: The date range that’s available for invitees to schedule a time
Lead Time: The minimum amount of notice before those types of meetings can be scheduled
Meeting Limits: The maximum number of those meetings that can be scheduled per day
Buffer Time: Block time in your calendar before and/or after those types of meetings (Similar to x.ai’s Breather Time, except Buffer Time can be added before and after meetings)
Booking Calendar: Add unlimited calendars to CalendarHero and specify which calendar to add those types of meetings to
Shared Availability: Use the calendar availability of others for those types of meetings (Round Robin, On-Behalf, Collective)

CalendarHero’s meeting types will save you and your team a ton of hassle by allowing you to pre-configure the details of your meetings so that you can minimize repeat work and schedule meetings faster. Plus, CalendarHero makes it easy to share your meeting types with coworkers to simplify scheduling as a team.

x.ai alternative CalendarHero import meeting templates

Bonus: To support users transitioning from x.ai, CalendarHero enables users to import their x.ai meeting templates, so you can quickly transfer your preferred settings to your CalendarHero meeting types. Learn more

Create and Schedule Meetings

To request and schedule meetings, former x.ai users would have used the meeting creator to schedule appointments with any number of people. CalendarHero offers something similar, which we refer to as the web scheduler. The web scheduler is ideal for anyone looking to schedule a group or one-on-one meeting where you already know who you want to invite.

You can also use the CalendarHero web scheduler to streamline organizing online events like webinars and group classes.

From the web scheduler, you'll be able to add or search for your invitees, select your meeting type, and review or edit your meeting details, such as a meeting title, agenda, and location. For added simplicity, you can also choose to schedule your meeting at a specific time. If you select a specific time instead of offering your invitees a wider booking window, CalendarHero will automatically alert you of any calendar conflicts.

Once you're happy with your meeting details, click next. You'll then have the option to send your meeting requests automatically, or you can copy and paste a private invite link to share manually with your invitees.

Connect Multiple Calendars

When you first sign up for CalendarHero, we'll automatically sync to the default calendar associated with your Google or Microsoft email address — but we don't have to stop there. You can connect unlimited calendars to your CalendarHero account to optimize how you organize your bookings and ensure we're always using the most accurate availability when scheduling your meetings.

Since x.ai allowed for multiple calendars, former users will enjoy the ease of managing bookings across their work and personal calendars in CalendarHero.

Here are the main benefits of adding multiple calendars to your CalendarHero account:

Availability: CalendarHero will automatically sync your availability from each of your calendars — including work and personal — so that you only ever book meetings at times that work for you. CalendarHero will check for conflicts across your calendars, so invitees can only book time slots from your actual availability.

Booking: You can choose which calendars you want to add specific meetings to within your custom meeting types. For instance, if you specify that you wish to have sales calls added to your Outlook work calendar, CalendarHero will automatically add sales calls to that calendar. It's an efficient and convenient way to organize bookings across multiple calendars without having to lift a finger.

Share a Calendar Page

Former x.ai users should be familiar with the calendar page, which allowed guests to self-book a meeting based on time slots that worked for the meeting host. An invitee could also manually change the time zone to see open time slots in their corresponding time zone.

CalendarHero also has a calendar page, which we refer to as a scheduling page. As a CalendarHero user, you’ll first add a meeting type that acts as a template that you can reuse with custom settings for video conferencing, meeting duration, availability, and more. Each meeting type you add (sales call, discovery session, interview, etc.) generates a custom personal scheduling link. Share your scheduling link with invitees for an effortless self-booking option!

After clicking on your scheduling link or automated meeting request, your invitees will see the scheduling page, which includes details about your meeting and your real-time calendar availability.

For a better invitee experience, CalendarHero automatically detects the invitee's time zone and can display the scheduler in multiple languages, including English, French, Spanish, Swedish, and Portuguese. To ensure your company branding is always visible, add a logo or personal icon to brand your invitee experience.

"As someone who has video calls in different time zones, CalendarHero helps me avoid time-zone headaches and make the process of scheduling meetings extremely smooth!"

— Santi Younger, Productivity YouTuber

Plus, you can add additional actions for invitees to take on your scheduling page. Add invitee questions to pre-qualify leads before you meet and payment collection to enable guests to book appointments and pay simultaneously.

As the meeting creator, you can also give your invitees the option to add guests. If your invitee includes anyone else in the meeting, you'll get notified right away. CalendarHero can intelligently find the best time to meet for group meetings and automatically adds confirmed bookings to your calendar.

Paste Times in an Email

CalendarHero offers users powerful and flexible scheduling options, including copying and pasting available times directly into an email. Displaying available times in an email is an effective way to give invitees a quick snapshot of your availability and prompt them to book a time right away.

CalendarHero's Add Times feature is similar to x.ai's Copy Times feature. To use this feature, log in to your CalendarHero account, go to one of your meeting types, and click Add Times to Email to see a preview of your real-time availability and copy times to your clipboard. Next, you'll navigate to your email draft and paste your availability into the body of the email. Now all that's left is for you to send off your email!

Once your invitee selects a time, the booked meeting is added to your calendars automatically. Our Add Times feature can also be accessed directly in your inbox through the CalendarHero Gmail Add-on and it will soon be available through our Outlook Plugin.

Schedule Meetings in Chat

CalendarHero is an AI-powered scheduling platform with advanced natural language processing for meeting requests. If you love to use chat apps like Slack and Microsoft Teams, connect CalendarHero so you can request meetings, query your calendar, and more without leaving your chat app. Our Slack integration is a massive benefit for former x.ai users who enjoyed using the scheduler inside of Slack.

Add CalendarHero to Slack →

Add CalendarHero to MicrosoftTeams →

Once you've added your CalendarHero meeting assistant to a chat app like Slack, you'll be able to use natural language to schedule a meeting.

Here is an example of a request: "Book a meeting with Sam and John next week."

Your CalendarHero meeting assistant will intelligently detect invitees that you've interacted with before, so you won't need to type their email addresses or @mention your guests. If a contact you've shared is unknown to CalendarHero, then your meeting assistant will ask for an email address. Great news for teams: If you're scheduling an internal team meeting, CalendarHero can automatically detect your mutual availability and book your team meeting instantly!

Another bonus of adding CalendarHero to a chat app like Slack is the ability to set reminders, review your upcoming meetings, and learn more about your attendees before you meet. Ask "Who is [insert name]?" to have your meeting assistant pull publicly available information about your attendees, such as job title, company information, and social media links. Plus, if you've connected your CRM (HubSpot, Salesforce, Copper, etc.) or ATS (Greenhouse, Zoho Recruit, Lever, etc.), then you'll be able to see lead or candidate details as well.

Browse CalendarHero’s App Directory →

To ensure you never miss a beat and always show up to meetings prepared, CalendarHero sends you automated meeting briefings to give you an overview of your upcoming bookings. For your convenience, you can opt to have notifications sent to your chat app instead of email.

Conclusion

CalendarHero is an all-in-one meeting and appointment meeting scheduling platform built for busy teams and businesses. By automating meeting scheduling, you can regain more time and space for more meaningful work like hiring the best candidates, providing world-class customer support, and moving your business forward. Start a 14-day free trial today.

There’s more of CalendarHero to discover:

Looking to compare CalendarHero to other meeting and appointment scheduling tools? Review our in-depth comparison guides:

Compare CalendarHero and Calendly
Compare CalendarHero and Acuity
Compare CalendarHero and x.ai

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